Build di schedule from di meeting point
Confirm di venue entrance and where di group should gather. Ask whether everybody must arrive together and who go receive dem. If transport dey arranged separately, give driver or escort di same written instructions wey organiser get. Allow about 90 minutes for programme, with extra time for group arrival and departure. Gathering, walking from drop-off point and changing arrangements need consideration before activity start.
Make coordination responsibility clear
Choose group contact wey fit account for attendees, communicate delays and pass instructions. Ask supplier how late arrivals go affect proposed programme so you fit brief your group accurately. For mat session at custom event, clarify access to activity space and who dey responsible for surrounding venue arrangements. Bigger groups need their own agreed movement and communication plan; small-party schedule no always scale directly.
Protect di next journey
Before you confirm next event, establish when participants fit reasonably ready to leave and which departure tasks still remain. These fit include collecting belongings or regrouping with escort, depending on actual arrangements. Share one final schedule with supplier, transport contact and event lead, and identify estimates clearly. On di day, use di agreed contact for changes. Confirm who handle transfers and escorting so di move to di next part of di day go smooth.